Climate Solutions is seeking an organized, detail-oriented, relationship builder for our exciting new Administrative Coordinator position.  This position will have varied duties and be an integral part of the organization providing the support needed to meet our mission and goals.

As a Northwest-based nonprofit, Climate Solutions' mission is to accelerate clean energy solutions to the climate crisis. Since 1998, Climate Solutions has the vision of a thriving, equitable Northwest, powered by clean energy, inspiring the transition to sustainable prosperity across the country and beyond. Climate Solutions advances local, regional, and state action on climate and clean energy through championing transformational policies and market-based innovations; catalyzing powerful partnerships and a diverse movement for action and accountability; and communicating a bold vision for solutions at the scale required by climate science. For more information about Climate Solutions, visit www.climatesolutions.org.

The position is a full-time, non-exempt position located in Seattle with quarterly trips to Portland and occasional trips to Olympia. Hours are regular business hours with occasional evenings, weekends, and overtime.

The position is supervised by the Operations Director.          

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Board Support

• Develop and maintain excellent relationships with the members of the Board, particularly the Board President and Executive Committee.
• Assist the Board in scheduling committee meetings and events.
• Work with the Executive Director and Board leadership on Board communications, including the Board SharePoint site, SurveyMonkey, document editing, and other tasks.
• Take notes at Board and Board committee meetings.
• Set up and coordinate logistics for in-person board meetings, including location, technology, food, and handouts.
• Triage Board requests.

Program Support

• Maintain excellent relationships with Program Directors and all other staff.
• Provide scheduling assistance for coalition and other external meetings.
• Provide occasional logistical assistance for larger or more formal in-person meetings.
• Occasionally take notes at coalition or other meetings if your schedule allows.
• Work with the IT manager on file cleanup.
• Manage and document contract signature process.

Executive Support

• Provide scheduling assistance for external meetings.
• Coordinate logistics for meetings as requested.
• Edit documents as requested.
• Maintain Salesforce records with new contacts and meeting notes per requirements of the database team.

Facilities and Office Management

• Act as liaison with property management in Seattle and Portland for maintenance and other concerns.
• Coordinate office and furniture set up as needed.
• Purchase and maintain office supplies for both offices and remote workers.
• Pick up and distribute mail in the Seattle Office and log checks.
• Ensure that all staff keep office spaces neat, welcoming, and presentable for staff and visitors.
• Collaborate on problem-solving office space issues as more staff come back to the offices.

Human Resources

• Edit and review HR documents.
• Assist with document storage and filing.
• Assist on hiring processes, including job postings, resume and writing sample redaction, interview scheduling, and candidate communication.
• Assist during open enrollment and other HR-heavy times.
• Maintain appropriate confidentiality.

Organizational Support

• Participate in Climate Solutions staff meetings, trainings, racial equity conversations, and team meetings.  Lead or coordinate meetings when appropriate.
• Incorporate Climate Solutions’ Equity, Diversity and Inclusion commitments, Commitment to Leading our Work with a Racial Equity Lens, and Climate Solutions’ values into all aspects of the job.
• Meet staff reporting deadlines for program, development, and administrative tasks.
• Additional duties may be assigned within the course of the work.

DEMONSTRATED COMPETENCIES

Skills and Knowledge:

• Exceptional social skills with many different types of people.
• Highly organized.
• Detail-oriented, with the ability to see the big picture.
• Excellent in setting up systems for multiple users.
• Can work successfully during heavy workload periods and be creative during slower periods.
• Ability to triage multiple requests coming from different people.
• Customer-service oriented.
• Ability to work independently.
• Ability to assess and set priorities.
• Be collaborative in your approach to your work and in your relationships with your colleagues.
• Operate desktop computer and Microsoft Windows and Office Software, including Word, Excel, Outlook, PowerPoint, and specialized software applications in a network environment.

Experience: 

• 2 or more years as an office manager, executive assistant, or other similar positions.
• Experience working successfully with various work styles and personalities.
• Experience working with confidential information.
• Non-profit Board experience preferred, but not required.

REMUNERATION

This is an hourly position being offered between $33.65-$35.58 depending on relevant experience.

Climate Solutions cares about you as a whole person so we provide the following benefits to support your ability to be successful in the position and your health and well-being:

• Insurance premiums fully paid for the employee:
  • Medical
  • Vision
  • Dental, including orthodontia
  • Disability and Life Insurance
• Flexible Spending Account for medical, childcare, and commuter expenses
• 30 days of Paid Time Off accrued annually
• 14 annual flexible holidays, including birthday leave
• 401K starting after 3 months of employment with a 5% contribution by CS
• Flexible work policy
• A work environment that recognizes your family and community responsibilities
• A commitment to professional development, including both funds and time
• Paid time dedicated to work on equity and inclusion with a racial equity lens
• Annual performance reviews and ongoing feedback to support your development
• A strong commitment to successful onboarding and retention

TO APPLY

• Email a résumé in PDF format to employment@climatesolutions.org. There is no need to include a cover letter, and one will not be considered as part of your application.
• Please put ADMINISTRATIVE COORDINATOR and YOUR NAME as the subject line of the email and label the resume with your first and last name.
• In the body of the email, please let us know how you found out about the position.
• This position is open until filled.

If you are concerned that you don’t meet the minimum qualifications but have other skills or experience that we have not considered and would be valuable in this position, please apply.

If you need reasonable accommodation in applying or interviewing for this position, please let us know.

Climate Solutions recognizes that institutional racism, including systems and behaviors that maintain white power and privilege, exists within our organization, the broader climate and environmental movement, and throughout society. We also recognize that the impacts of the climate crisis, pollution from fossil fuels, and the costs of proposed solutions fall disproportionately on communities of color, low income, Tribal Nations, and frontline communities, both in our region and across the world. This is a barrier to a more equitable future and our ability to achieve our mission.

Climate Solutions has chosen to lead our work with a racial equity lens as a strategy to address all forms of oppression.  Climate Solutions is committed to equal opportunity in employment and promotion for all qualified persons without regard to race, color, age, religion, sex, marital status, sexual orientation, gender identity, national origin, caste, citizenship, military or veteran status, the presence of any sensory, mental or physical disability, pregnancy and childbirth, family responsibilities, or any other basis protected by applicable laws, regulations, or guidelines relating to discrimination in employment.